New Law Restricts Use of Employees' Social Security Numbers

HRCalifornia.com reports about a new law that goes into effect on January 1, 2008 restricting employers' use of employees' Social Security numbers.

Employers are prohibited from the following:

• Public posting or displaying of an individual's Social Security number.
• Printing an individual's Social Security number on any card required for the individual to access products or services provided by the person or entity.
• Requiring an individual to transmit his/her Social Security number on the Internet unless the connection is secure or the Social Security number is encrypted .
• Requiring an individual to use his/her Social Security number to access a Web site, unless a password, unique identification device or unique personal identification number also is required to access the site. This may require a change in systems used to access or transmit personal, business, human resources or payroll information on the Internet.
• Printing an individual's Social Security number on any materials that are mailed to the individual, unless state or federal law requires the Social Security number to be on the document mailed.

Go to www.HRCalifornia.com for more info about this issue and all other employment issues that affect California employers